New features in Xero Payroll tool include easier employee set up and holiday calculations


Late last year, the Xero payroll team ran a research study to understand key administrative challenges faced by UK small businesses, or their accountants, when paying and managing employees.

These new features in Xero Payroll make it easier to set up employees, manage leave and keep on top of tax codes. Xero subscribers will see new features over the coming months, employee tax code notices from HMRC will be automatically updated in Xero.

Set up employees in Xero in less time

The new employee pages reduce time and errors when setting up an employee. Xero have streamlined the employee Details, Taxes and Opening Balances tabs, so they’re now more intuitive to complete.

The new employee Details tab makes it easy to see required fields. You can look up addresses to reduce the amount of manual data entry. On top of that, setting up an employee on MyPayroll and letting them be a leave approver now only takes a click.

The new employee Taxes tab lets you create or edit tax codes with their effective dates, as well as view a list of previous tax codes used for that employee. And when you add a new employee into Xero, you can now enter their previous employer taxable pay and taxes paid on the Taxes tab. So you don’t have to navigate somewhere else to enter it.

Xero Payroll’s new employee pages reduce time and errors when setting up an employee.

Make managing employee leave easy with Xero

They have redesigned the time off pages to make it easier to find leave requests and take action at the right time.

The new list view immediately shows you upcoming requests that need approving and groups employees based on leave date. You’ll see the type of leave and how long employees are off at a glance – plus see a list of past leave requests.

The handy new search feature lets you search by employee name, leave type, date or status. This’ll make it faster and easier to find the information you need.

They have re-designed the time off pages to make it easier to find leave requests and take action at the right time.

Automate even more statutory leave calculations

Xero have added Shared Parental Leave (SPL) and Statutory Shared Parental Pay (ShPP) calculations to their extensive list of automated statutory pay calculations. An employee on maternity or adoption leave can share their remaining weeks of leave or pay with their partner or spouse.

A payroll administrator can easily set up Shared Parental leave and pay for employees by going to the Payroll time off page and selecting New, then Statutory Leave then Shared Parental.

Xero Payroll now has Shared Parental Leave (SPL) and Statutory Shared Parental Pay (ShPP) calculations.

Coming soon: L, M, N tax code uplifts for the new year

Payroll year end is soon upon us and we know from experience it can be stressful when you’re balancing deadlines with your day to day tasks. The good news is that Xero will automatically update L, M and N codes for any eligible employees, which should help you get ready for the new payroll year in less time.

Over the coming months, Xero are rolling out improvements to the data received from HMRC. Xero will be able to automatically pull new tax codes and their effective dates from HMRC and push them to the Employee Taxes tab. For new employees, taxable pay and taxes paid with a previous employer will also be received. Xero will notify your payroll administrator and all they then need to do is check, modify or approve.

Source: Xero, February 2018

 


Find out more about using Xero cloud-accounting in your business – call us today on 01392 495483 or contact us here »

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