How to ensure operations run smoothly during the summer months.
As summer makes its confusing entrance of milder weather and wet days, we hark back to our childhoods and wonder why the bad weather always accompanies the end of term. Something else always happens at this time of year in business. Everyone wants a holiday!
What are you doing to ensure that during this popular holiday period the operational side of the business runs smoothly and won’t be compromised? We look at some of the best approached to ensuring you are covered during the busy season.
As obvious as it may seem, ensure that staff are encouraged to get their holiday requests in early. Whether you’re a small business or a corporation, have clear holiday guidelines for staff to adhere to, and lead by example of organising holiday in advance.
Having implemented an early request policy, you should then be able to ensure leave is staggered, so that operations are covered throughout the summer months. This can depend on whether or not you have different departments, but it is always important to be sure that a manager is present to oversee things and take executive decisions.
What this means is to get staff to discuss their holiday needs amongst themselves to ensure that they are structured in a staggered way. If you have clear rules about holiday entitlement, staff should be aware that they cannot all put in for holiday requests during the same time. Getting them to arrange it not only delegates responsibility, but it also means that it can be shared out fairly.
One of the best ways to be sure that you’re covered is to consider outsourcing a finance department, writer, social media consultants, marketing team or whoever is necessary. Many freelancers and remote departments essentially take on the same commitment as the rest of the staff, on the understanding that it is on a temporary contract. Why not get the jobs that take you the longest covered in this way to free you up for day to day management?
Recruiting an intern can be a valuable way of ensuring that the essentials are covered. Many interns like to feel that they are actually gaining valuable skills, and as such are happy to be given responsibility. Having someone fresh and enthusiastic look at the skills that are missing could free up your time to get on with the day to day business.
The trick is ensuring that you find someone self-motivated and able to work on their own initiative, so that their presence helps you out. Naturally, they may need mentoring, and so this needs to be considered carefully.
Depending on the size of the business, you may wish to recruit someone on a temporary basis to cover the absences. Going down this route could require some investment of time at the beginning in order to find the right person. This is also a potentially costly solution to ensuring you have the correct skills in place.
At the Finance Department we offer a remote team to help run the most important part of your business smoothly. This ensures that staff are still paid and all accounts are kept in order. Speak to us today.